Business Operations
Manage clients or members, products, invoices, order forms, online payments, virtual terminals, settlements, templates, branches, and tenant-specific settings from one workspace.
NexBill
NexBill keeps invoices, online payments, clients or members, branches, and stock organized.
Create invoices, let customers pay online on supported plans, manage clients or members, collect signed membership forms, share links through WhatsApp, and keep branch-specific operations organized from one tenant-aware workspace.
Product Overview
One workspace for billing, administration, and tenant oversight.
The application supports invoice creation, client or member management, online invoice payments, branch-based data scoping, configurable membership forms, signed submissions, PDF snapshots, WhatsApp sharing, subscription billing, tenant branding, onboarding flows, and role-based access.
Built with a secure tenant-aware architecture, NexBill is designed for SaaS-style deployments where each business has its own isolated workspace while global admins retain oversight of the full platform.
Sensitive membership fields and signatures are submitted over encrypted HTTPS connections. Submitted forms can be reviewed and stored as signed PDF snapshots.
Member Intake
Build configurable membership forms, collect signatures, review submissions, and convert approved submissions into member records automatically.
Payments and Reconciliation
Accept Paystack invoice payments, collect order form payments, track virtual terminal collections, and reconcile successful payments back to invoices.
Branch Control
Scope users, clients or members, products, invoices, templates, and forms to selected branches or make them available across all branches.
Online Payments
Send payable invoices and get paid faster.
Create an invoice, share the customer-facing link, and let the customer pay online on supported paid plans. Once payment is confirmed, NexBill updates the invoice status automatically so teams spend less time matching payments by hand.
Order forms can also feed the billing workflow by creating invoices that customers can then pay from a secure public invoice page. NexBill does not store customer card details.
1. Send
Create and share a professional invoice link.
2. Pay
Customers complete checkout through secure payment processing.
3. Update
Successful payments update the invoice automatically.
Features
Built for tenant-specific billing, online payments, intake, and branch workflows.
NexBill combines day-to-day invoicing tools with membership intake, online payment collection, branch segregation, and platform administration features for operators managing many businesses.
Multi-tenant invoicing and member intake
Client/member terminology per tenant
Client, member, product, and invoice management
Custom invoice templates and PDF generation
Online invoice payments on paid plans
Order form Pay Now links
Paystack virtual terminals for in-person collections
Payment reconciliation and settlement visibility
Automatic invoice status updates after successful payment
WhatsApp invoice sharing
WhatsApp sharing for membership form links
Tenant branding and settings
Subscription billing with Paystack
Role-based user management
Branch-based user and data access
Branch-scoped clients, products, invoices, templates, and forms
Configurable membership forms
Configurable order forms
Public form links with signatures
Sensitive form fields submitted over encrypted HTTPS
Approval workflow that creates member records
Global admin tenant oversight
Webhook integrations
Onboarding and notification flows
Pricing
Monthly plans for growing billing, payment collection, intake, and branch workflows.
Free
R0 / month
20 invoices, 2 users, 2 custom roles, 10 WhatsApp messages, default template only, no online payments
Pro
R199 / month
250 invoices, 5 users, 5 custom roles, 250 WhatsApp messages, 3 saved invoice templates, custom branding, no online payments
Business
R399 / month
1,500 invoices, 10 users, 10 custom roles, 1,500 WhatsApp messages, online payments, 10 saved invoice templates, 3 branches, 3 membership forms, custom branding
Enterprise
Custom
Unlimited invoices, unlimited users, custom WhatsApp volume, online payments with higher limits and support, virtual terminals, custom templates, webhooks, branches, membership forms, order forms, settlements, and advanced reports
Product Screenshots
Product screens from the NexBill workspace.
Membership Forms
Build branch-aware intake forms, track submissions, and share public links.
Public Membership Form
Collect member details and signatures through secure public form links.
Branches
Separate users, clients or members, products, invoices, templates, and forms by branch.
Billing Limits
Review plan usage for invoices, users, WhatsApp sends, templates, branches, forms, and webhooks.
Invoice Builder
Create invoices with client details, line items, taxes, discounts, and payment terms.
Invoice Management
Track invoice status, totals, dates, and customer billing records from one view.
Invoice Preview
Review the customer-facing invoice before sending or exporting billing documents.
Billing
Manage subscription billing, plan status, and tenant payment operations.
Tenant Settings
Configure tenant profile details, branding, preferences, and workspace settings.
Webhook Settings
Set up webhook endpoints and integration settings for external workflows.
FAQ
Common NexBill questions.
Which payment provider is used?
NexBill uses Paystack for supported online payment processing. Available payment methods depend on the production Paystack configuration enabled for the tenant.
When is an invoice marked as paid?
An invoice is updated automatically after NexBill receives confirmation that the online payment was successful.
What happens if a payment fails?
The invoice remains unpaid, and the customer can try again from the payable invoice link.
Are customer card details stored by NexBill?
No. NexBill does not store customer card details. Payment details are handled by the payment provider during secure checkout.
Which plans include online payments?
Online payments are included on Business and Enterprise plans. Free and Pro workspaces can still create and share invoices without online payment collection.
Are there transaction or platform fees?
Payment provider transaction fees may apply. Any NexBill platform fees for online payments will be shown clearly before they are introduced.
Can NexBill support order forms and virtual terminals?
Yes. Eligible plans can create reusable order form links, offer Pay Now on order forms, create Paystack virtual terminals, and reconcile in-person terminal payments to invoices.
Can tenants track settlements?
Yes. Eligible plans can configure Paystack payout details, track settlement status, and view payment source information for invoice links, order forms, and virtual terminals.
Can NexBill collect membership forms?
Yes. NexBill supports configurable membership forms with public links, sensitive fields, and signature capture.
Can approved submissions become members automatically?
Yes. Reviewed and approved submissions can create member records automatically, including records from branch-specific forms.
Can data be separated by branch?
Yes. Branch-aware access can scope users, clients or members, products, invoices, templates, and forms to selected branches.
Can membership form links be shared by WhatsApp?
Yes. Teams can share membership form links through WhatsApp so applicants can complete forms from a public link.
Does NexBill support clients and members?
Yes. Tenant terminology can support client-focused or member-focused businesses, so workspaces can use the language that fits their operations.
How are membership forms protected?
Sensitive membership fields and signatures are submitted over encrypted HTTPS connections. Submitted forms can be reviewed and stored as signed PDF snapshots.
Release Update
Accept online payments on invoices.
NexBill is adding Pay Now links on public invoices, automatic invoice status updates after successful payment, customer payment confirmations, tenant notifications, and plan-based availability for online payment collection.
NexBill